The costs of the rental equipment are pretty important for an audiovisual company to determine the overall cost and to get an assumption of the total budget for putting an event together. Boom Audio Services closely understand the cost of using the best AV equipment rental in Maryland. So let us further explore all the costs and the factors to determine the total spending for renting AV equipment for an event.
How To Determine AV Equipment Rental Costs
A total of six particular factors could help any company to determine the overall cost of an event. Considering these six factors will give you an estimate and therefore one can decide if it suits their budget.
1 Size and Layout of the Event
It’s pretty obvious that the bigger the layout of the event, the bigger will be the total rental cost. Setting up the audio and video system for a bigger crowd would require additional equipment with a larger framework. The venue of the event also plays a role in deciding the cost. If it’s one huge ground it would still cost less in comparison to two room setup.
2 AV Equipment Age
There happens to be a lot of confusion as to why the prices of different AV companies differ when offering the same type of AV equipment from a similar brand. This mainly happens because of the age factor of this equipment. Older equipment will have a lesser value. More value for the newer equipment. One can decide what better suits them according to their need and requirement.
3 The 10% Rule
A very effective way to determine the rental cost is to follow the 10 percent rule. Simply find out the retail cost of equipment and divide it by ten to get an estimated rental cost of that equipment. It is one of the best ways to get an approx estimate but it might largely differ due to the influence of some factors such as AV companies charging more than 10 percent. or the equipment is pretty new and therefore the high rental cost. But the 10 percent rule will certainly give you an idea about what to expect.
4 AV Equipment Brand
The brand value of the equipment will be essential in determining the rental cost. It works pretty much the same as consumer goods where the product of a reputed brand will certainly cost more and assure higher quality. The same goes with AV equipment where equipment from a good brand might cost you more but will assure the quality of its work.
5 Professional Labor
Handling this equipment requires expertise. Some of the equipment such as a simple karaoke machine or a piano setup can be done by unskilled labor. But other critical works require great expertise for proper setup. Therefore labor cost for setting up this equipment will play an essential role in determining the overall cost.
6 Local Cost Of Living
The price differs from city to city. If you are in a small city the prices would be much lower in comparison to setting up an event in a big metropolitan city where the costs are higher than the standard of living.
Boom Audio Services provide Audio Visual Equipment Rental Company in Maryland at the appropriate cost. Our team will be happy to help.
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